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Protection of Vulnerable Adults




Kidlington Baptist Church (KBC) has a moral and legal duty to ensure that it safeguards and promotes the welfare of vulnerable adults.  The Trustees are committed to fulfilling the requirements of the Protection of Freedoms Act 2012 (POFA), the Disclosure and Barring Scheme (DBS), and other relevant legislation aimed at the protection of vulnerable adults.  We are committed to ensuring that KBC provides a safe environment for all vulnerable adults in our community.

A vulnerable adult may be anyone aged 18 or over who requires help and support in daily living as a result of mental or other disability.

The Trustees will approve and annually review policies and procedures within the church with the aim of:

·        raising awareness of issues relating to the welfare of vulnerable adults
     and the promotion of a safe environment for them.

·        providing procedures for reporting concerns

·        establishing procedures for reporting and dealing with allegations of abuse
     against church officers, other leaders or members of the church.

·        the safe recruitment of leaders and volunteers

·        affirming that policies remain in line with changes in legislation.



Kidlington Baptist Church recognises that abuse includes:

1) Physical Abuse or a deliberate failure to prevent injury occurring.

2) Neglect – failure to meet the vulnerable person’s basic physical, social and     emotional needs, including communicating in an appropriate way with the person. 

3) Sexual Abuse – may involve a vulnerable adult being forced or coerced into    participating in or watching sexual activity.

4) Financial or Material Abuse - taking advantage of, or manipulating, a vulnerable adults’ finances, personal possessions or wills for their own benefit


The trustees accept the following definitions of inappropriate conduct under Schedule 3 of the Safeguarding of Vulnerable Groups Act 2006 in relation to the barring of those who pose a risk of harm to vulnerable adults.  Inappropriate conduct is conduct which must be referred to the DBS and which could lead to a barring decision if it includes any of the following:

·         conduct which endangers a vulnerable adult or is likely to endanger them  

·         conduct which if repeated against or in relation to a vulnerable adult would endanger them

·         conduct involving sexual material relating to children (including possession of such material)

·         conduct involving sexually explicit images depicting violence against human beings

·         conduct of a sexual nature involving a vulnerable adult (or an act that is considered inappropriate)

·         conduct which denies their humanity

·         receiving a Police caution or conviction for a relevant offence


If a vulnerable adult tells a leader or volunteer about possible abuse:

a)      Listen carefully and stay calm.

b)      Do not cross question the vulnerable adult.  Only ask questions in order
    to be sure that you understand what the vulnerable adult is telling you.

c)      Do not put words into the vulnerable adult’s mouth, or ask leading questions.

d)      Reassure the vulnerable adults that by telling you, they have done the right thing.

e)     Inform the vulnerable adult that the incident will be reported to the Designated Person.  If permission is granted, reassure them that only those who need to know about it will be told.  Let them know to whom you will report the matter and that they are entitled to accompany you as the information is passed on.  Do NOT promise confidentiality, a criminal offence may have been committed.

f)       Note the main points carefully, using the actual words of the vulnerable adult.

g)      Complete an Incident Form noting the date, time, place, what the vulnerable adult said and did and your questions etc. [The Incident Form together with notes should be kept in a ‘Confidential folder’ by the Minister, together with a record of the outcomes and conclusion.  The folder should be passed to any successor in the post]

h)      The DP should not investigate concerns or allegations themselves, but should report them immediately to the Safeguarding Trustee who will consult with the DP and they will decide the appropriate action in the circumstances, the Vulnerable Adult concerned will be informed of the result of the consultation.  Together they will decide on appropriate action in the circumstances.

Appendix 1


On 1 December 2012 the functions previously carried out by the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA) merged to become the Disclosure and Barring Service (DBS) under the Protection of Freedoms Act 2012.

The primary role of the DBS is to help employers and voluntary organisations make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups.

The key principles of the Act are as follows:

(i) Unsuitable persons should be barred from working with vulnerable adults)

(ii) Employers and voluntary organisations should have a straightforward means of checking that a person is not barred from working with vulnerable adults;

(iii) Suitability checks should not be one-offs: there should be an element of ongoing assessment of suitability to identify those who commit wrongs following a suitability check of relevant conduct.

Appendix 2


Under the Protection of Freedoms Act 2012, Kidlington Baptist Church has a duty to refer anyone known to pose a threat of harm to a vulnerable adult, or child, to the Disclosure and Barring Service.  There must be sufficient solid evidence that the individual poses a threat before they can be referred.

The DBS publish a referral form which can be downloaded from the following website:

Appendix 3


The Church Meeting appoints Ann Goodspeed as Designated Person (DP) with responsibility for vulnerable adults’ protection issues for the year 2016/17.  The DP’s role is to hold the Trustees to account for the Safeguarding of Adults.  The DP will be expected to undertake appropriate training.  The Trustees will also appoint a Trustee with special responsibility for this area of work and in particular will be responsible for ensuring that Trustees carry out their legislative responsibilities in this area.  The Trustees have appointed David Evans as Interim Safeguarding Trustee for the year 2016/17.  The Church Meeting will receive a report annually from the Designated Person for Vulnerable Persons, and Safeguarding Trustee, which reviews how the duties have been discharged and any changes that have been established as a result.

Lead responsibility for Safeguarding training and DBS checks within the church lies with Gill Chisnall and Ann Goodspeed

Revised May 2016

KBC Webservant,
3 Dec 2016, 10:40